Do I need separate books for each business?
Yes. Each legal entity needs its own bank accounts and separate books. Mixing entities creates tax problems and pierces the liability protection that separate companies are supposed to provide.
If you have two LLCs, each LLC needs its own QuickBooks file, its own bank account, and its own tax return. Transactions between the entities need to be documented as proper loans or payments for services.
Mixing books means you can’t track which business is profitable. You also risk losing liability protection if you treat separate entities as one business. Courts can pierce the corporate veil when you ignore entity separations.
Some business owners use one entity for operations and another for real estate or intellectual property. Each entity still needs separate books even though you control both. Your CPA needs clean separation to prepare accurate returns.
If you’re starting multiple businesses, work with someone who can help you set up proper structures from the beginning. Separating mixed entities later is expensive and complicated.
More Questions
Should I use cash or accrual accounting?
Most small businesses under $5M in revenue use cash basis because it's simpler and matches cash flow. Accrual is required for larger businesses and inventory.
Read answerDo I need a bookkeeper?
If you're spending hours on your books, falling behind on monthly close, or making decisions without real numbers, you probably need a bookkeeper.
Read answerHow often should bookkeeping be done?
Bookkeeping should be done monthly at minimum. Weekly is better for high-volume businesses. Waiting longer than a month means errors compound and records get forgotten.
Read answerWhen should I hire a bookkeeper?
Hire a bookkeeper when your books are consistently behind, you're spending over 5 hours per month on bookkeeping, or your revenue exceeds $250k annually.
Read answerHow long does bookkeeping cleanup take?
Most cleanups take two to four weeks depending on how many months you're behind and how messy the books are.
Read answerDo bookkeepers do taxes?
Some bookkeepers prepare tax returns, but most focus on keeping your books clean so your CPA can file your taxes efficiently.
Read answerDFW's Trusted Bookkeeping Firm
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