Logistics & Transportation

Bookkeeping for trucking, freight, and delivery businesses. We track per-mile costs, fuel expenses, and driver payments so you know which routes make money.

The Industry

Transportation bookkeeping is complicated because your costs are all over the place. Fuel prices change weekly. Maintenance is unpredictable. Some loads pay well and some barely cover expenses. You need to track costs per mile, per truck, and per load to know if you are actually making money or just keeping busy.

We work with trucking companies, freight brokers, local delivery services, moving companies, and owner-operators. We know how to handle IFTA reporting, track driver settlements whether they are employees or contractors, and calculate true per-mile costs including all the expenses most carriers miss.

Who We Serve

Trucking companies, freight brokers, local and regional delivery services, moving companies, owner-operators, courier services, and other transportation and logistics businesses operating in DFW and beyond.

What Makes Us Different

We understand IFTA fuel tax reporting, per-mile cost calculation, driver settlement accounting, and equipment depreciation for commercial vehicles. We know transportation businesses need load-level profitability tracking.

The Services

Transportation businesses need bookkeeping that tracks costs by load, handles fuel tax reporting, and manages driver payments. Here’s what we handle for logistics companies.

IFTA Fuel Tax Reporting

We track miles by state and calculate IFTA fuel tax liability every quarter. Reports are accurate and filed on time so you avoid penalties and keep your operating authority clean.

Load Profitability Tracking

We track revenue and costs by load so you know which lanes and customers are profitable. You can see what loads barely cover expenses and which ones actually make money after fuel, tolls, and driver pay.

Driver Settlement Accounting

We handle payments to drivers whether they are employees, percentage-pay contractors, or leased owner-operators. Settlements are tracked correctly with proper documentation for 1099s or payroll.

Equipment Cost Tracking

We track maintenance, repairs, fuel, insurance, and depreciation by truck and trailer. You know the true operating cost per mile and can make informed decisions about when to repair or replace equipment.

The Problem

Most transportation companies only look at revenue per load and ignore half the costs. They forget about deadhead miles, maintenance reserves, insurance, permits, and all the fixed costs that eat into profit. They think they made money because the load paid well, but the numbers tell a different story.

Without proper cost tracking, you take unprofitable loads without realizing it. You accept freight that barely covers fuel. You keep running lanes that lose money once you account for empty miles and time. You stay busy but never get ahead.

Hidden Costs

Most carriers do not track all their costs per mile. They know fuel and driver pay but miss insurance, depreciation, maintenance reserves, permits, and deadhead miles. Their profit margins are fiction.

IFTA Nightmares

DIY IFTA reporting often has errors that trigger audits. States cross-check data and catch mistakes. Penalties and interest add up fast when fuel tax reports are wrong or late.

Driver Payment Confusion

Mixing employee drivers, percentage-pay contractors, and leased owner-operators creates accounting chaos. Payments are not categorized correctly, 1099s are wrong, and tax problems follow.

No Lane Profitability

Without tracking costs by lane and customer, you cannot tell which freight is worth hauling. Some customers pay well but their loads always involve deadhead. Others pay less but are on profitable routes.

The Outcome

You know your true cost per mile including everything, not just fuel and driver pay. You can calculate break-even rates for every load and stop accepting freight that does not make money. Your decisions are based on real numbers instead of guesses.

IFTA reporting is handled correctly every quarter without you thinking about it. Driver settlements are organized and properly documented. Your authority stays clean and you avoid the penalties and audits that come with sloppy record keeping.

Better Load Selection

Knowing costs by lane and customer means you can be selective about freight. You focus on profitable lanes and customers, negotiate better rates, and confidently turn down loads that do not make sense.

Equipment Decisions

Tracking maintenance and operating costs by truck tells you when to repair and when to replace. You can justify equipment purchases with real data instead of gut feeling about what needs upgrading.

DFW's Trusted Bookkeeping Firm