Construction & Trades

Stop guessing if you're making money on a job. Untangling your job costs, materials, and subcontractor payments gives you a clear view of your real profit on every project.

The Industry

Construction accounting is complicated because every job is different. You track costs by project, deal with progress billing and retainage, manage subcontractor payments, and need to know if you made money before the job is even finished. Most bookkeepers do not understand how construction works.

We work with general contractors, subcontractors, remodelers, electricians, plumbers, HVAC companies, and other trades. We know how to set up job costing, handle progress billing, track change orders, and give you the numbers you need to bid accurately and stay profitable.

Who We Serve

General contractors, specialty trade contractors, residential and commercial builders, remodelers, electricians, plumbers, HVAC contractors, and other construction and trade businesses in the DFW area.

What Makes Us Different

We understand job costing, progress billing, retainage accounting, and prevailing wage requirements. We know construction accounting is not the same as retail or service business accounting.

The Services

Construction businesses need bookkeeping that tracks costs by job and handles the unique billing and payment structures in the industry. Here’s what we handle for contractors and trades.

Job Costing

We track all costs by project so you know exactly what each job costs in materials, labor, subcontractors, and equipment. You can see which jobs are profitable while they are still in progress.

Progress Billing

We handle AIA billing, draw schedules, and percentage of completion accounting. Your billing is accurate, retainage is tracked properly, and you know exactly what you are owed on every project.

Subcontractor Management

We track subcontractor invoices, lien waivers, and payments by job. You know what is owed, what has been paid, and can produce documentation when customers or title companies ask for it.

Change Order Tracking

We document change orders and tie them to the correct jobs so your job costing stays accurate. You can prove what extra work was approved and bill for it without disputes.

The Problem

Most contractors cannot tell you if they made money on a job until months after it is done. Costs get mixed between projects. Materials bought for one job get used on another. By the time you figure out profitability, you have already bid the next three jobs at the wrong price.

Without proper job costing, you are bidding blind. You base estimates on gut feeling instead of actual costs. Some jobs subsidize others and you have no idea which ones are killing your margins.

No Real Job Costs

When costs are not tracked by job, you cannot tell which projects made money. You might think a job was profitable when it actually lost money once you account for all the materials and labor.

Progress Billing Confusion

Retainage accounting is complicated. Many contractors do not track it properly, leading to cash flow problems and disputes when trying to collect the final payment months after a job wraps up.

Subcontractor Payment Issues

Without organized records, you cannot prove you paid subs when lien claims come up. Title companies hold your final payment until you produce lien waivers you may not have properly documented.

Bad Bidding

When you do not know actual job costs, you cannot bid accurately. You either underbid and lose money or overbid and lose work. Either way, you are guessing instead of using real data.

The Outcome

You know exactly what every job costs while it is happening, not months later. Materials, labor, subs, and equipment are all tracked by project. You can see if a job is going over budget before it is too late to fix it.

Better job costing means better bidding. You base estimates on real numbers from similar past jobs. You stop losing money on work you thought would be profitable. You can confidently walk away from jobs that do not make sense.

Accurate Bids

Historical job cost data lets you bid based on actual numbers instead of guesses. You win more profitable work and avoid jobs that would lose money.

Better Cash Flow

Progress billing and retainage tracking mean you know exactly what you are owed and can collect faster. No more missing final payments because retainage was not tracked properly.

DFW's Trusted Bookkeeping Firm