Automotive Services
Bookkeeping for auto repair shops, body shops, and mobile mechanics. We handle parts inventory, job costing, and warranty work tracking.
The Industry
Automotive bookkeeping is different because you have parts and labor to track separately. You buy inventory that sits on shelves, markup parts for jobs, track warranty reimbursements, and deal with customer deposits. Most generic bookkeepers do not understand how to handle this properly.
We work with auto repair shops, body shops, mobile mechanics, tire shops, and detailing businesses. We know how to track parts inventory, separate material costs from labor, and handle the specific accounting issues that come with automotive work.
Who We Serve
Independent repair shops, body shops, specialty automotive services, mobile mechanics, tire and oil change shops, and automotive detailing businesses throughout the DFW area.
What Makes Us Different
We understand parts inventory accounting, warranty work tracking, and how to properly cost jobs with both materials and labor. We know the difference between shop supplies and billable parts.
The Services
Automotive businesses need specific bookkeeping services that generic bookkeepers often get wrong. Here’s what we handle for auto shops.
Parts Inventory Tracking
We track parts purchases, on-hand inventory, and parts used on jobs. Your cost of goods sold is accurate and your inventory value on the balance sheet reflects what you actually have on the shelves.
Job Costing
We separate parts costs from labor on every job so you know your true margins. You can see which types of work are profitable and which customers are worth keeping.
Warranty Work Tracking
We track warranty claims separately so you know how much you are owed and can follow up on unpaid reimbursements. Warranty work does not get lost in your regular revenue.
Customer Deposits
We properly account for deposits on large jobs so your books do not show revenue before the work is done. Deposit tracking keeps you compliant and prevents tax problems.
The Problem
Most auto shops struggle with bookkeeping because their accounting does not match how the business actually operates. Parts inventory gets expensed when purchased instead of when used. Labor and materials are not tracked separately. Warranty work is a mess.
Without proper bookkeeping, you cannot price jobs accurately or know which services make money. You think you are profitable until tax time when the numbers tell a different story.
Inaccurate Job Costs
When you do not track parts and labor separately, you have no idea what jobs actually cost. You might be losing money on certain types of work without realizing it.
Inventory Chaos
Recording parts as expenses when you buy them means your inventory value is wrong and your cost of goods sold is meaningless. You cannot manage inventory levels or know what you have on hand.
Missing Warranty Payments
Without tracking warranty claims separately, reimbursements get missed or delayed. You do work you do not get paid for because nobody followed up with the warranty company.
Deposit Problems
Treating deposits as revenue creates tax problems. You pay taxes on money that is not yours yet. When the job gets canceled, the refund messes up your books for that period.
The Outcome
Your books reflect how your shop actually operates. Parts inventory is tracked properly. Job costs are accurate. You know which services make money and which customers are profitable.
Better information leads to better decisions. You can price jobs correctly, manage inventory levels, and stop doing unprofitable work. Your shop runs more efficiently because the numbers tell you what is working and what is not.
Better Pricing
Accurate job costing means you can price work profitably. You know your true costs for parts and labor and can set rates that actually make money.
Cleaner Taxes
Proper inventory accounting and deposit handling mean your tax returns are correct. No surprises from the IRS, no paying taxes on money that is not really income.
DFW's Trusted Bookkeeping Firm
The Next Step:
A 15-Minute Call
Tell us what you're dealing with. We'll listen, ask a few questions, and then give you a simple price to do the work for you.
